Privacy policy

§1 Personal Data Administrator

The Administrator, i.e. the legal person responsible for the way your personal data will be processed, is Uniwersytet Jagielloński seated at Gołębia 24, 31-007 Kraków, Poland. You can contact the persons responsible for the registration form via email – esil-rf@uj.edu.pl.

§2 Data Protection Officer (DPO)

The Administrator appointed a Data Protection Officer whom you can contact about matters concerning your personal data and its processing. You can contact the DPO via email –  iod@uj.edu.pl.

§3 The purpose and the legal basis for data processing

Your data is processed in relation to your registration form to participate in the upcoming ESIL Research Forum. The legal basis for the data processing constitutes the Article 6(1)(a) of GDPR – consent to the processing of personal data. The consent may be withdrawn at any point by sending an email to esil-rf@uj.edu.pl.

§4 Personal Data Retention Period

Your personal data will be retained for a period no longer than necessary to achieve the purpose stated in point §3 or until the moment of withdrawal of your consent.

§5 Data Users

Your personal data will be used by authorised employees of the Jagiellonian University. Your personal data may also be shared with legal entities authorised by law.

§6 Processing laws

We guarantee full compliance and protection of your rights arising from the GDPR provisions, i.e. the right of access and to rectification, as well as (following the rules set out by GDPR) the right to erasure, restriction of processing, and withdrawal of consent at any moment. If you ascertain that the processing of your personal data violates the general data protection regulation, you may lodge a complaint with the Polish Data Protection Commissioner.

§7 Disclosure of personal data and the consequence of failure to disclose

The disclosure of the personal data is voluntary and a failure to disclose personal data will result in our inability to contact you and share information with you regarding your participation in the 2026 ESIL Research Forum.